We have an exciting new opportunity for a Document Controller to join us and work with our architectural design teams, BIM team and Group Coordinators to provide document control, co-ordination and administrative support.
You will be comfortable working across multiple projects and supporting our project teams to ensure deadlines and expectations are met. You will also control project documentation in compliance with FCB quality procedures so you will bring an excellent level of attention to detail and accuracy.
This is a great chance for an experienced Document Controller to join our award winning architectural practice and be based in any of our 4 locations - Bath, London, Manchester or Belfast.
Areas of responsibility
To ensure the timely, accurate and efficient registration of incoming and outgoing documents, including drawings, reports, specifications, schedules, RFI’s and other submittals
To accurately file, distribute and track documents for review and comment
To ensure preservation of all drawing and document revisions
To retrieve project documentation as requested by project teams, clients, and other external project team members
To assist in the organisation and co-ordination of drawings and documents in preparation for issuance
To QA check drawings and documents for inconsistencies, ensuring requirements are met prior to issuance
To issue drawings, reports, specifications and schedules to clients, design team members, suppliers, and contractors via the FCB document management system (Newforma Info Exchange)
To upload and download drawings and documents from project extranet sites (CDE’s)
To liaise with external document controllers to resolve any issues relating to project extranet sites (CDE’s)
To prepare, review, and regularly update project document control guides including extranet site (CDE) login details, workflows, troubleshooting mechanisms and key contacts
To promote FCB quality procedures, filing and document management system (Newforma)
To work closely with the Lead Group Coordinator to improve document control procedures and develop best practice templates for future use
2 years’ relevant experience
Knowledge of design and construction industry considered advantageous
Knowledge of Electronic Document Management Systems (EDMS) and Common Data Environments (CDE’s)
Excellent attention to detail
Strong organisational skills (naturally methodical and accurate)
A passion to improve and progress the automation of document management procedures
Meticulous and calm under pressure
Able to work to tight deadlines
Good at prioritising and managing own workload
Excellent Microsoft Office skills
Good written / verbal communication and interpersonal skills
Enjoys working as part of a team as well as independently
Familiarity with project management considered advantageous
Knowledge of quality standards considered advantageous
Hours: 37.5 hours per week Monday to Friday
Location: Bath, London, Manchester or Belfast. A minimum of 3 days in the office.
Salary: Dependent on location
If you are curious to find out more, please submit your application today. A full job description and list of company benefits are available on request.