Project Administrator


Bath Studio candid photos - design review


We are on the look out for a new Project Administrator to join our Bath Studio.

We have 3 project groups in each Studio with each group responsible for carrying out a number of architectural, master planning and urban design projects. This role is the opportunity to provide first class support to our Group Leaders, Partners, Associates, Project Architects and their associated project teams to enable them to run efficient and well-organised projects. The support will include Project Administration and Document Control.

Areas of Responsibility

To assist Group members with project tasking and stage outputs (Inc. preparing presentations, certificates and reports)

To organise and book travel for Group members (Inc. flights, hotels and taxis). This occasionally includes the preparation of travel itineraries and coordination of overseas study trips

To understand Practice and Project Procedures.  To support Group members in following these and updating the project database.  To attend alongside Project Architect at ISO Accreditation and other reviews (inc. assisting Project Architect in preparation of appropriate documentation for these reviews)

To assist the Studio Leader/Partners in preparing and issuing client Invoices and Applications for Payment

To submit Studio Leader and Studio Partners monthly credit card receipts and expenses to Finance

To assist in arranging Group member’s annual reviews (Inc. diary invitations, and room bookings)

To assist in allocating appropriate office seating to new starters (Inc. providing an Administrative Induction).  To allocate Group placements for work experience students

To provide telephone back-up to Reception and assist the Front of House Team when required

To upload and download drawings and documents from project extranet sites (CDE’s)

To issue drawings, reports, specifications and schedules to clients, design team members, suppliers, and contractors via the FCB document management system (Newforma Info Exchange)

To ensure the timely, accurate and efficient registration of incoming and outgoing documents.

To QA check drawings and documents for inconsistencies, ensuring requirements are met prior to issuance

To control project documentation in compliance with FCB quality procedures

To prepare, review, and regularly update project document control guides including extranet site (CDE) login details, workflows, troubleshooting mechanisms and key contacts

About you

2 years’ relevant experience in administration or coordination

Knowledge of design and construction industry considered advantageous

Excellent attention to detail

Keen learner with the ability to pick up new tasks and skills quickly

Strong organisational skills (naturally methodical and accurate)

Meticulous and calm under pressure

Able to work to tight deadlines

Good at prioritising and managing own workload

Excellent Microsoft Office skills

Good written / verbal communication and interpersonal skills

Enjoys working as part of a team as well as independently

Familiarity with project management considered advantageous

Knowledge of quality standards considered advantageous

Experience using InDesign would be an added bonus

Training will be given as required.

Location - Bath
Salary - £27,575 per annum


We are a progressive and ethical architectural practice. We design with empathy for the human condition, with science for sustainable outcomes, and with art for crafting beautiful place. The range of our architectural work is extremely broad and includes housing, universities, creative reuse and schools.
With over 40 years of practice, we now have four offices around the UK.

We remain committed to the social and cultural values which underpin our design approach. Our studios are an open and social environment and inspiring places to work, with breaktimes focused on growing strong social bonds. We offer a supportive and inclusive working environment, where professional and personal development is encouraged.

We offer free lunches, fresh fruit, Employee Assistance Programme, dedicated Mental Health First Aiders along with a host of other benefits. FCBStudios is an equal opportunities employer and welcomes applications from all members of the community.

We regret that due to the high volume of applications we receive; only applicants shortlisted for interview will be contacted.