Project Administrator, London


London studio


We have a great opportunity for a Project Administrator to join our London Studio.

We have 3 project groups in each Studio with each group responsible for carrying out a number of architectural, master planning and urban design projects. This role is the opportunity to provide first class support to our Group Leaders, Partners, Associates, Project Architects and their associated project teams to enable them to run efficient and well-organised projects.

If you thrive off working in a varied role, then this opportunity will tick that box for you! The role is diverse with duties including coordinating internal and external project meetings, assisting with project tasking and stage outputs (including preparing presentations, certificates and reports), supporting the People Team with new starters with relevant inductions and assisting with monthly financial admin tasks.

This role could suit an experienced Administrator/Coordinator looking for a new opportunity. So, in return for your experience and skills in a similar role, we can provide you with a training, a welcoming and fun environment and the added bonus of a free lunch each day!

Key Responsibilities

Coordinating internal and external Project Meetings (Inc. diary Invitations, conference calls and room bookings).

Coordinating design & project Reviews with project teams

Assisting the Finance team in preparing and issuing FCBStudios Standard Terms, Fee Proposals and Design Programmes

Assisting project teams with printing and binding documents

Supporting our Document Controller in assisting in document control to group projects when required; ensuring that current drawings, schedules, specs, and other associated documents are digitally filed, maintained and issued in an efficient manner (inc. acting as the primary user and monitor of project extranets, maintenance of Project Drawing and RFI registers/schedules and issuing of file transfers).

Responsible for ensuring the regular maintenance of all Group Project Plans (Inc. arranging touch-base meetings with Project Architects and updating key project Information on the practice intranet).

Responsible for maintaining/monitoring the Group Planner (Inc. updating the ISO/WREN Checklist for each Project, Group Status Report and Workload).

Providing telephone back-up to Reception

May assist the Bid Team in preparing bid information (inc. collating materials for pre- qualification and tender documents; layout, edit and production of bid documents, proofreading and organization of external printing and couriers).

In conjunction with People Team and the Studio Manager, support with the smooth running of work experience placements.

May provide assistance at FCBStudios events

Assisting the front of house team with filing and archiving of project documentation

About you

1 – 2 years relevant experience within a similar administrative/co-ordination role

A good working knowledge of Microsoft packages including Word, Excel, PowerPoint and Outlook

Experience using InDesign would be a bonus

Excellent attention to detail

Demonstrates initiative, resourcefulness and proactivity in approach to daily
tasks whilst working within the agreed procedures

Strong organisational skills (naturally methodical and accurate)

Enjoys working as part of a team as well as independently

Good written / verbal communication and interpersonal skills

A background working in a creative or architectural environment would be an advantage


We are a progressive and ethical architectural practice. We design with empathy for the human condition, with science for sustainable outcomes, and with art for crafting beautiful place. The range of our architectural work is extremely broad and includes housing, universities, creative reuse and schools.

With over 40 years of practice, we now have four offices around the UK. We remain committed to the social and cultural values which underpin our design approach. Our studios are an open and social environment and inspiring places to work, with breaktimes focused on growing strong social bonds. We offer a supportive and inclusive working environment, where professional and personal development is encouraged.

We offer free lunches, fresh fruit, Employee Assistance Programme, dedicated Mental Health First Aiders along with a host of other benefits. FCBStudios is an equal opportunities employer and welcomes applications from all members of the community.

We regret that due to the high volume of applications we receive; only applicants shortlisted for interview will be contacted.