Bath

We have an exciting new opportunity for a Document Controller to join us and work with our architectural design teams, BIM team and Group Coordinators to provide document control, co-ordination and administrative support.
 
You will work across multiple projects supporting our teams in managing their project documentation and ensuring everything is following our FCB quality procedures. You will bring along your excellent level of attention to detail as well as first class organisational skills.
 
While experience within a similar role would be a bonus, we will be able to offer training and development within Document Control so if you have an interest in developing your skills further in this area, we would love to hear from you!

- To work closely with the project team to ensure deadlines and expectations are met

- To ensure the timely\, accurate and efficient registration of incoming and outgoing documents\, including drawings\, reports\, specifications\, schedules\, RFI’s and other submittals

- To accurately file\, distribute and track documents for review and comment

- To ensure preservation of all drawing and document revisions

- To retrieve project documentation as requested by project teams\, clients\, and other external project team members

- To assist in the organisation and co-ordination of drawings and documents in preparation for issuance

- To QA check drawings and documents for inconsistencies\, ensuring requirements are met prior to issuance

- To issue drawings\, reports\, specifications and schedules to clients\, design team members\, suppliers\, and contractors via the FCB document management system (Newforma Info Exchange)

- To upload and download drawings and documents from project extranet sites (CDE’s)

- To liaise with external document controllers to resolve any issues relating to project extranet sites (CDE’s)

- To prepare\, review\, and regularly update project document control guides including extranet site (CDE) login details\, workflows\, troubleshooting mechanisms and key contacts

- To be knowledgeable in the make-up and roles of design and construction teams

- To be knowledgeable in the life cycle of a drawing and information status's relating to each project phase

- To attend project team meetings and contribute as required

- To promote FCB quality procedures\, filing and document management system (Newforma)

- To work closely with the Practice Quality Manager to improve document control procedures and develop best practice templates for future use

- To assist with other project administration tasks as required

- To maintain confidentiality around sensitive information within the terms of each project agreement

- When appointed to do so\, to assist the project team and BIM Manager in the set-up and management of the project extranet site (CDE)

- Experience and/or understanding of Document Control would be ideal but training can be provided

- Knowledge of design and construction industry considered advantageous 

- Knowledge and/or understanding of Electronic Document Management Systems (EDMS) and Common Data Environments (CDE’s)

- Excellent attention to detail

- Strong organisational skills (naturally methodical and accurate)

- Meticulous and calm under pressure

- Able to work to tight deadlines

- Good at prioritising and managing own workload

- Excellent Microsoft Office skills

- Good written / verbal communication and interpersonal skills

- Enjoys working as part of a team as well as independently

- Knowledge of quality standards considered advantageous

We are a progressive and ethical architectural practice. We design with empathy for the human condition, with science for sustainable outcomes, and with art for crafting beautiful place. The range of our architectural work is extremely broad and includes housing, universities, creative reuse and schools.

 
With over 40 years of practice, we now have four offices in Bath, London, Manchester and Belfast with around 109 employees and 25 partners. We remain committed to the social and cultural values which underpin our design approach. Our studios are an open and social environment and inspiring places to work, with breaktimes focused on growing strong social bonds. We offer a supportive and inclusive working environment, where professional and personal development is encouraged.
 
FCBStudios is an equal opportunities employer and welcomes applications from all members of the community.